Within the framework of the implementation of Electronic Administration in Adif Alta Velocidad (Adif High Speed), Electronic Invoicing is part of the catalog of services that constitute the progressive deployment strategy to support the transformation process.
The implementation of Electronic Invoicing has allowed Adif Alta Velocidad to exchange invoice documents in electronic format in the commercial relationships it maintains with its suppliers and customers, with the consequent benefit of agility and transparency in their processing.
Given the differences between invoices received from suppliers and those issued to customers, it was decided to approach the commissioning of electronic invoicing at different times, the implementation dates being March 2017 for issued invoices and June 2017 for received invoices. The objective is to standardize, simplify and make the billing process more efficient.
For the correct performance of this process, Adif has put in place administrative procedures and specific controls that guarantee the correct management of said invoices. Therefore, we will require mandatory additional information, without which the received invoices can't be processed.
The information that must be included in supplier invoices is as follows:
- The Adif Alta Velocidad contract number under which the invoice is issued; or the Management Centre Code, for management invoices without a contract.
- Email address of the Adif Alta Velocidad staff member responsible for the commercial relationship.
For invoices that must include the Management Centre on behalf of Adif Alta Velocidad due to the lack of a contract, the corresponding information must be provided for each requested job.
Electronic Data Interchange (EDI)
Electronic invoicing is available in formats that can be integrated into ADIF-Alta Velocidad systems, including Facturae format.
Please send a request to Adif Alta Velocidad to the e-mail address firstname.lastname@example.org to join the Electronic Data Interchange (EDI) channel.
Receipt of invoices by email
We recommend suppliers to specify the issuer's tax ID in the email subject line in order to facilitate identification.
Benefits of sending invoices by email:greater processing speed, security and traceability of the entire process, and environmental sustainability.
Access to the online Invoicing Platform
For the correct performance of this process, Adif has put in place administrative procedures and specific controls that guarantee the correct management of said invoices.
Adif Alta Velocidad (Adif High Speed) provides its clients with different channels to send their invoices:
Electronic Data Interchange (EDI)
Email: invoices can be sent by email in PDF format
Sending invoices by email provides security, traceability and agility to the entire process, as well as environmental sustainability.
If choosing to receive invoices in PDF format, the client must send the document “Declaration of Adherence to Electronic Invoicing” to the email address email@example.com, with the confirmation of the client's updated details and digitally signed (or signed and sealed). The subject line shall be “INVOICE EMAILING”. The aforementioned document can be accessed by selecting the following link:
The email account firstname.lastname@example.org is exclusively intended to provide information on the integration of invoices and the different channels for sending and receiving invoices.
For any clarification regarding documents issued by ADIF-Alta Velocidad (ADIF-High Speed), as well as for duplicate requests, clients should contact their client manager, whose contact details appear in the lower-right corner of invoices. Clients can also contact the agency where the service was contracted.